1. First steps:
- Meet up your SEW team and distribute the tasks (regular follow-up based on meetings is an excellent practice)
- Start elaborating the SEW program for your event (by considering the basic SEW rules)
- Find a location for your SEW event
- Find sponsorships: target interested parties, make clear the type of support and send invitations to the stakeholders (Catering, Drinks, Printing materials, Location, …)
- Find the most relevant speakers in your local startup community and pre-collect their presentations before the event and communicate the time they have.
2. Promote the event by :
- Creating a co-organizer profile and event of SEW20 in the SEW official platform
- Elaborating social media planning + generate an article for your event for the SEW platform
- Finding media partners: contact local radio, television, and social media providers
- Promoting the event via your social media channels
3. A technical must have:
- Microphones for the speakers
- Timer device (Ipad) to track the speaker’s remaining time
- Projector, screen, and flipchart + paper for the presentations
- Laptop for presentations + Technical helper to take care of eventual issues
4. During the event :
- General moderator for the event
- Host/Hostess for the registration table (to make sure that people fulfill the registration sheet containing: organization, name, email)
- Printed program, marketing materials of SEW20 and partner’s brochures for all guests, badges for the speakers, a rollup of SEW20
- Catering and drinks during networking; water, coffee & sweets during pauses (2 helpers). Water for the speakers
- Ensure a Photograph (and someone to make live streams and/or
- tweets)
5. Follow up :
- Thank you letter to the speakers and the sponsors
- Post a sum-up article in the SEW platform and social media channels
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